Fill the W-9 Form Online — Free, No Upload

Form W-9 (Request for Taxpayer Identification Number and Certification) is the IRS form a business asks an independent contractor or freelancer to complete before paying them. The form captures the contractor's name, business name, federal tax classification, address, and TIN (SSN or EIN). The business keeps it on file — it is never submitted to the IRS — and uses it to issue a 1099-NEC at year end.

A W-9 is what the contractor fills out at the START of an engagement to give the business their tax information. A 1099 (specifically 1099-NEC since 2020) is what the business issues at the END of the year to report total payments to that contractor. One W-9 → many payments → one 1099-NEC. The infographic on this page walks through the full workflow.

The independent contractor, freelancer, sole proprietor, single-member LLC, or other person/entity receiving payment. Employees do not fill out a W-9 — they fill out a W-4. Corporations generally do not need to receive a 1099-NEC, but many businesses still ask for a W-9 to confirm corporate status.

Fill out a W-9 when a client or business asks for one — typically at the start of a contractor engagement, before the first payment. The IRS requires backup withholding of 24% on payments to anyone without a valid W-9 on file, so completing it early is in your interest.

No. You give the completed W-9 to the business or person who requested it. They keep it on file (typically for at least 4 years) and use it to populate the 1099-NEC they file with the IRS at year end. The W-9 itself never goes to the IRS — only the resulting 1099-NEC does.

Your name (and business name if different), federal tax classification (individual/sole proprietor, C-corporation, S-corporation, partnership, LLC, etc.), exempt payee codes if applicable, full address, your TIN (SSN for individuals/sole proprietors, EIN for businesses), and a signed certification under penalties of perjury.

Yes. PDF Edit loads the official 2025 IRS W-9 in your browser and lets you type directly into every field. No account, no email, no watermark, and the form never leaves your device. Click "Fill W-9 Form Free" above to start.

Yes — entirely. PDF Edit processes the W-9 inside your browser. Your SSN, EIN, address, and signature never cross the internet. There is no server-side copy and no account required. Your tax data stays on your device.

Yes. PDF Edit loads the original W-9 PDF directly from the IRS (irs.gov/pub/irs-pdf/fw9.pdf). We do not recreate or alter the form — you are filling the exact document the IRS publishes.

Yes. Use the Signature tool in the toolbar to draw or upload your signature in Part II. Most businesses accept an electronically signed W-9; some still require a wet signature for their records — check with the requesting party if unsure.

There is no fixed expiration. A W-9 stays on file with the requesting business indefinitely. You should submit a new one whenever your information changes — name change, business structure change, address change, or change of TIN.