Fill Form I-9 Online — Free, No Upload
Employment Eligibility Verification — required for every new hire in the United States. Employees complete Section 1; employers verify documents and complete Section 2. Fill it in your browser and keep it on file.
Official source: uscis.gov — Form I-9
How to Fill Out Form I-9 Online for Free
1. Employee Completes Section 1
The new hire fills Section 1 on or before their first day of work: legal name, address, date of birth, Social Security Number, and citizenship/immigration status. They sign and date the attestation.
2. Employee Presents Documents
Within 3 business days of the start date, the employee presents original, unexpired documents from List A (identity + work authorization) or a combination of List B (identity) and List C (work authorization). Copies are not acceptable.
3. Employer Completes Section 2
The employer or authorized representative physically examines the original documents, then fills Section 2 with document titles, issuing authorities, document numbers, and expiration dates. They sign the employer certification.
4. Retain the Completed Form
Click Save to download the completed I-9. Store it separately from the personnel file. Retain for 3 years from hire date or 1 year after last day of employment, whichever is later. Do not submit to USCIS.
The I-9 Completion Timeline
Every new hire in the U.S. triggers this exact sequence. Missing the 3-day deadline is a compliance violation.
Frequently Asked Questions — Form I-9
What is Form I-9?
Form I-9 (Employment Eligibility Verification) is a USCIS form required for every employee hired to work in the United States after November 6, 1986. It verifies two things: the employee's identity, and their legal authorization to work. Employers must complete an I-9 for every new hire, including U.S. citizens.
Who must complete Form I-9?
Every employer in the United States — with very few exceptions — must complete an I-9 for every person they hire. This applies to U.S. citizens and non-citizens alike. Independent contractors are not employees and do not require an I-9, though misclassifying employees as contractors to avoid I-9 compliance is itself a violation.
What documents are acceptable for Form I-9?
List A documents establish both identity and work authorization (e.g., U.S. Passport, Permanent Resident Card, Employment Authorization Document with photo). Employees present either one List A document, or one List B document (identity only — e.g., driver's license) plus one List C document (work authorization only — e.g., Social Security card, birth certificate). Employers may not specify which documents an employee must present.
How long must I keep Form I-9?
Employers must retain I-9 forms for 3 years from the hire date OR 1 year after the employee's last day, whichever is later. Forms must be stored separately from the personnel file and produced within 3 business days if inspected by ICE, the Department of Justice, or the Department of Labor.
Do I need to re-verify I-9 for employees with expiring work authorization?
Yes. When a non-citizen employee's work authorization document expires, the employer must re-verify using Section 3 of the I-9 (or a new I-9). Re-verification is NOT required for U.S. citizens or permanent residents — their status doesn't expire. U.S. Passports and Permanent Resident Cards should not be rejected based on expiration alone for initial verification purposes, but re-verification applies to other time-limited work authorization documents.
What is E-Verify and is it required?
E-Verify is an online DHS system that electronically compares I-9 information against government databases to verify employment eligibility. It is separate from the I-9 but often completed alongside it. Federal contractors and subcontractors are required to use E-Verify. Some states require it for public employers or all employers. Private employers not subject to those mandates may use it voluntarily.
Can I-9 be completed remotely?
Employers must physically examine original documents — traditionally in person. However, DHS introduced a remote document examination option in 2023 for employers enrolled in E-Verify who follow specific remote examination procedures. Employers who are not E-Verify enrolled must still examine documents in person, though they may now use authorized representatives to do so on their behalf.
Is this the official USCIS Form I-9?
Yes. PDF Edit loads the I-9 PDF published by USCIS. We do not recreate or modify the form. Always confirm you have the current version — USCIS periodically revises the I-9, and using an outdated version can result in violations.
¿Qué es el Formulario I-9 y quién debe llenarlo?
El Formulario I-9 verifica la identidad y la autorización de empleo de cada persona contratada en EE. UU. — ciudadanos y no ciudadanos por igual. Es obligatorio para todo nuevo empleado, incluidos trabajadores latinos con tarjeta de residencia, EAD o pasaporte estadounidense.
¿Qué documentos puedo presentar para el I-9 en español?
Puedes presentar UN documento de la Lista A (pasaporte estadounidense, Tarjeta de Residente Permanente o EAD I-766) O UN documento de la Lista B (licencia de conducir o ID estatal) MÁS UN documento de la Lista C (tarjeta del Seguro Social o acta de nacimiento). El empleador no puede exigir un documento específico.
¿Puedo llenar el I-9 en línea gratis con PDF Edit?
Sí. Con PDF Edit abres el Formulario I-9 oficial de USCIS directamente en tu navegador, sin cuenta y sin subir archivos. Tu número de Seguro Social y los datos de tus documentos nunca salen de tu dispositivo.
Was ist das Formular I-9 für deutsche Mitarbeiter in den USA?
Das Formular I-9 ist die Beschäftigungsberechtigungsprüfung der USCIS, die jeder Neueinstellung in den USA vorgelegt werden muss — auch deutschen Entsandten von Siemens, BMW oder SAP mit L-1- oder H-1B-Visum. Es bestätigt Identität und Arbeitserlaubnis.
Welche Dokumente brauche ich als deutscher Visumsinhaber für das I-9?
Deutsche Mitarbeiter mit gültigem Arbeitsvisum legen typischerweise einen ausländischen Reisepass mit I-94-Bestätigung oder I-797-Genehmigung als Listen-A-Dokument vor. Alternativ akzeptiert der Arbeitgeber eine Liste-B- plus Liste-C-Kombination.
Kann ich das I-9 mit PDF Edit auf Deutsch ausfüllen?
Ja. PDF Edit öffnet das offizielle USCIS-Formular I-9 kostenlos im Browser — ohne Konto, ohne Upload. Ideal für deutsche HR-Abteilungen in US-Niederlassungen, die das Formular für neue Mitarbeiter vorbereiten möchten.
Qu'est-ce que le Formulaire I-9 pour les expatriés français aux États-Unis?
Le Formulaire I-9 (Employment Eligibility Verification) est obligatoire pour chaque nouvelle embauche aux États-Unis, y compris les expatriés français à New York, San Francisco ou Boston travaillant sous visa L-1, H-1B ou E-2. Il vérifie l'identité et l'autorisation de travail.
Quels documents un Français peut-il présenter pour le I-9?
Un employé français présente généralement son passeport français accompagné du formulaire I-94 ou de l'approbation I-797 comme document de Liste A. Les détenteurs d'une Green Card présentent simplement la carte de résident permanent. Les frontaliers franco-canadiens fournissent leur EAD I-766.
Puis-je remplir le Formulaire I-9 en ligne gratuitement avec PDF Edit?
Oui. PDF Edit ouvre le Formulaire I-9 officiel de l'USCIS directement dans votre navigateur, sans compte ni téléversement. Votre numéro de Sécurité Sociale et vos numéros de visa restent sur votre appareil — idéal pour les RH des filiales françaises aux États-Unis.
フォームI-9とは何ですか？日本人駐在員も提出が必要ですか？
フォームI-9（就労資格確認書）は、米国で雇用されるすべての従業員が提出する必須書類です。三菱、トヨタ、MUFGなどの日本企業から派遣されたL-1、H-1B、E-2ビザ保有者も例外なく提出が必要で、身元と就労資格を証明します。
日本人駐在員はI-9にどの書類を提示すればよいですか？
日本のパスポートとI-94入国記録またはI-797承認通知の組み合わせがリストAの書類として認められます。グリーンカード保有者は永住権カードのみで十分です。雇用主は特定の書類を指定することはできず、リストA、または リストB＋Cの選択は従業員に委ねられます。
PDF EditでフォームI-9を無料で記入できますか？
はい。PDF EditではUSCIS公式のフォームI-9をブラウザ上で直接開いて記入できます。アカウント登録もファイルアップロードも不要で、社会保障番号やビザ情報は端末から外部に送信されません。米国法人の人事担当者に最適です。
ما هو نموذج I-9 ومن يجب عليه ملؤه؟
نموذج I-9 (التحقق من أهلية التوظيف) إلزامي لكل موظف جديد في الولايات المتحدة، بما في ذلك المهاجرون العرب وأصحاب الأعمال من الشرق الأوسط وشمال أفريقيا والأطباء العرب. يثبت النموذج الهوية والتصريح القانوني للعمل.
ما الوثائق المقبولة لنموذج I-9 للمهاجرين العرب؟
يمكنك تقديم وثيقة واحدة من القائمة A (جواز السفر الأمريكي، بطاقة الإقامة الدائمة، أو وثيقة تصريح العمل EAD) أو وثيقة من القائمة B (رخصة قيادة) مع وثيقة من القائمة C (بطاقة الضمان الاجتماعي). لا يحق لصاحب العمل طلب وثيقة محددة.
هل يمكنني ملء نموذج I-9 مجاناً باستخدام PDF Edit؟
نعم. يفتح PDF Edit نموذج I-9 الرسمي الصادر عن USCIS مباشرة في متصفحك، بدون حساب ولا رفع ملفات. تبقى بياناتك الحساسة مثل رقم الضمان الاجتماعي وأرقام الوثائق على جهازك فقط.
O que é o Formulário I-9 e quem precisa preenchê-lo?
O Formulário I-9 (Verificação de Elegibilidade para Emprego) é obrigatório para todo novo contratado nos EUA, incluindo expatriados brasileiros em Miami, Boston e Nova York, donos de pequenos negócios luso-americanos e participantes do programa J-1 (au pairs, dançarinos). Verifica identidade e autorização de trabalho.
Quais documentos um brasileiro pode apresentar para o I-9?
Brasileiros com Green Card apresentam apenas o cartão de residente permanente (Lista A). Titulares de visto L-1, H-1B ou J-1 mostram passaporte brasileiro com I-94 ou aprovação I-797. Quem tem EAD I-766 pode apresentá-lo isoladamente como documento da Lista A.
Posso preencher o I-9 grátis com PDF Edit?
Sim. O PDF Edit abre o Formulário I-9 oficial do USCIS direto no navegador, sem conta nem upload. Ideal para empresas luso-brasileiras nos EUA — seu número de Social Security e dados de visto permanecem no seu dispositivo.
Что такое форма I-9 и кто должен её заполнять?
Форма I-9 (подтверждение права на трудоустройство) обязательна для каждого нового сотрудника в США — включая русскоязычных иммигрантов, специалистов IT по визе H-1B и эмигрантов после 2022 года. Форма подтверждает личность и законное право работать в США.
Какие документы нужны русскоязычным сотрудникам для I-9?
Обладатели Green Card предъявляют только карту постоянного жителя (Список A). Держатели виз H-1B, L-1 или O-1 показывают паспорт с записью I-94 или одобрением I-797. Беженцы и обладатели EAD I-766 предъявляют только разрешение на работу — оно покрывает и личность, и право на труд.
Можно ли заполнить I-9 бесплатно с помощью PDF Edit?
Да. PDF Edit открывает официальную форму I-9 от USCIS прямо в браузере — без регистрации и загрузки файлов. Номер SSN и данные визы не покидают ваше устройство, что особенно важно для русскоязычных HR-специалистов в США.
什么是 I-9 表格？华人员工也需要填写吗？
I-9 表格（就业资格核实表）是美国所有新雇员必填的强制性表格，包括纽约、旧金山、洛杉矶的华裔小企业员工、来自中国大陆的 F-1 留学生 OPT 持有者，以及台湾裔美国人。该表格用于核实身份和合法工作授权。
华人新员工应该提供哪些 I-9 文件？
绿卡持有者只需出示永久居民卡（A 类文件）。H-1B、L-1 或 OPT 学生需出示中国护照加 I-94 或 I-797 批准通知。雇主不得指定具体文件——员工可自行选择 A 类一份，或 B 类身份证件加 C 类工作授权（如社安卡）的组合。
可以用 PDF Edit 免费在线填写 I-9 表格吗？
可以。PDF Edit 直接在浏览器中打开 USCIS 官方 I-9 表格，无需注册、无需上传。您的社安号码和签证信息不会离开本地设备——非常适合华人小企业主和湾区科技公司的人力资源部门使用。
About Form I-9
Three Sections
Section 1 — Employee: Filled by the new hire on or before their first day. Section 2 — Employer: Filled by the employer within 3 business days after reviewing original identity documents. Section 3 — Re-verification: Used when employment authorization expires or the employee is rehired within 3 years.
The 3-Day Rule
Employers have 3 business days from the first day of employment to complete Section 2 and review documents. If the employee is hired for fewer than 3 days, Section 2 must be completed on or before the first day. Starting Section 2 before the employee's start date is prohibited.
Document Examination Rules
Employers may not request specific documents from employees — they may only specify which list (A, or B+C). Requesting a particular document (e.g., "I need a passport") is a violation. Expired documents are not acceptable. Employers must accept any valid document from the lists.
Who Is Exempt
Independent contractors (not employees) do not require an I-9. Employees hired before November 7, 1986 are grandfathered. Employees who work entirely outside the United States are also exempt. Household employees hired by private individuals may be exempt in certain circumstances.
Penalties for Non-Compliance
Civil paperwork violations range from $272 to $2,701 per form. Knowingly hiring unauthorized workers triggers $676 to $27,018 per worker, rising sharply with repeat offenses. Criminal penalties apply for pattern and practice violations.
Official Source
Form I-9 is published by USCIS (U.S. Citizenship and Immigration Services). PDF Edit loads this document directly from USCIS — we do not recreate or modify it. The I-9 is updated periodically; always verify you have the current version at uscis.gov/i-9-central.
PDF Edit vs I-9 Software, Tracker I-9, and Paper
| Feature | PDF Edit | I-9 Software (Tracker, etc.) | Paper form |
|---|---|---|---|
| Data uploaded to server? | No — 100% local | Yes | No |
| Account required? | Never | Yes (subscription) | No |
| Official USCIS form? | Yes | Proprietary UI over same data | Yes |
| Good for small employers? | Yes — ideal | Overkill for under 50 hires/yr | Yes |
| Audit trail / reminders? | Manual | Built-in | Manual |
| Free? | Yes, always | No (subscription) | Free |
PDF Edit is the right choice for small employers with infrequent hires who don't need automated compliance reminders. For companies onboarding dozens of employees monthly, an I-9 management platform that automates re-verification alerts is worth the subscription cost.
Who Uses PDF Edit for Form I-9?
Small Business Owners
Restaurants, retail shops, and service businesses that hire a handful of employees per year. No need for a compliance software subscription when hiring is infrequent.
Seasonal Employers
Farms, resorts, and retailers with concentrated hiring seasons. Fill I-9s quickly for a batch of seasonal workers without paying year-round software costs.
HR Coordinators
HR professionals at mid-size companies who handle onboarding documentation and need a fast, no-friction way to open and fill a current I-9 for new hires.
New Employees
Employees who want to review Section 1 before their first day, understand what information they'll need to provide, and know what documents to bring.
Attorneys and Paralegals
Immigration attorneys who help clients understand the I-9 process, review completed forms for accuracy, and prepare corrected forms.
Nonprofit Organizations
Nonprofits with limited budgets that need to stay I-9 compliant for their employees without licensing I-9 management software.
Why Fill Form I-9 on PDF Edit?
Employee Data Stays Local
Form I-9 contains Social Security Numbers, passport numbers, and immigration document details. PDF Edit processes everything in the browser — none of that data is uploaded to external servers.
Always Free, No Subscription
I-9 compliance software costs hundreds to thousands of dollars per year. For small employers, PDF Edit covers the entire workflow for free.
Official USCIS Form
You're filling the same PDF USCIS publishes — every field and attestation exactly as required. No recreated templates or proprietary formats.
No Account Required
No signup, no email, no password. Open the editor, fill the form, save a clean PDF for your records. Done in minutes.
Works on Any Device
Windows, Mac, Chromebook, iPad, iPhone, Android — any device with a modern browser. Useful for employers who need to complete I-9s in the field or at a job site.
Full PDF Editor Included
Annotate, correct, and save a clean PDF. Useful for reviewing completed I-9s and noting corrections with date and initials as required by USCIS correction procedures.
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